The incumbent will be responsible for maintaining and organising employee records, managing document workflows within the system, and supporting HR operations, including payroll coordination, data management, and reporting. The role ensures accuracy, compliance, and efficient handling of employee information across HR systems.

Note: This is a 6-month contractual position.

• Maintain and update employee records in SAP and HRIS systems, ensuring data accuracy and completeness.
• Manage the organisation’s document management system (M-Files), ensuring proper organisation, storage, and retrieval of documents.
• Maintain and organise employee records, including personal, contractual, and employment-related documentation.
• Support HR operations by assisting in SAP actions such as hiring documentation, extensions, and status updates, ensuring alignment with approved records.
• Assist in preparing periodic HR reports (e.g., joiners, leavers, and employee data summaries) to support decision-making and coordination with internal stakeholders.
• Coordinate with relevant teams (e.g., Payroll, HR Operations) to validate employee data and ensure consistency across systems and reports.
• Respond to employee inquiries regarding employment records, payroll, and related matters.
• Assist in document management tasks, including filing, scanning, and archiving.
• Coordinate with Payroll for the timely and accurate processing of employee payments.
• Support the HR department in preparing and distributing reports related to payroll and employee data.
• Ensure compliance with HR policies, procedures, and regulations.
• Collaborate with the team to identify and improve workflows and processes.

This is not an exhaustive list of responsibilities, duties, skills, efforts, or requirements associated with the job. The department reserves the right to alter/revise the job or to require that different/additional tasks be performed as assigned.

• Basic understanding of HR systems and processes.
• Strong verbal and written communication skills.
• Report writing and data handling skills.
• Time management and the ability to meet deadlines.
• Ability to multitask and manage routine operational activities.
• Strong interpersonal and analytical skills.
• Positive attitude and willingness to take on new tasks and challenges.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Maintains confidentiality of employee records and sensitive HR data.
• Demonstrates attention to detail in documentation and data management.
• Follows through on assigned tasks and meets deadlines.
• Works collaboratively within the HR team and with internal stakeholders.
• Adapts to changing priorities and operational requirements.

• 4 years Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field from an HEC-recognized institute.

• Six months to 1 year of relevant work experience in HR, administration, or data/document management.

This is a contractual position, with the contract subject to extension based on performance and the department's requirements.